University of North Dakota U-Cards or CFL library cards are required to check out materials. A driver’s license or University ID number is not an acceptable substitute for the barcode located on the ID card.

A student assistant may serve in the role of proxy when charging out materials for a faculty member. Staff may not proxy for another staff nor a student for another student. Exceptions may be allowed if the intent of the policy is not altered. Please contact the Head of Access Services if alternative arrangements are requested.

A letter on department letterhead identifying the student proxy must be signed by the faculty and placed on file in the Access Services department along with a photocopy of the faculty ID. Proxies should retain a copy of the letter for use when charging materials. Authorization letters may cover a period of time not to exceed one year from the date of the letter, and must state the duration (term/semesters) covered, specifying beginning and ending dates. An electronic note to indicate such will be added to the faculty’s library record.

When charging materials out of the Library for a faculty member, the proxy must provide his or her university ID along with either (1) the faculty ID, or (2) a copy of the letter from the faculty member containing a photocopy of the faculty ID.

Library users are responsible for fines or fees associated with materials charged out in their names.

Policy Changed - October 29, 2008